Payroll Admin Officer | 5 Month Contract | (Inside IR35) | Remote (Glasgow) | Starting ASAP
Day Rate: £200
Job Description:
Support the Payroll and Pensions Officer, deputising as required, to manage and provide delivery of a high quality administrative and payroll service to customer groups across the Council, in accordance with the policies and procedures of the wider Financial Services team and all relevant payroll, tax and HMRC regulations.
To supply the Financial Services Team with all relevant financial and administrative information to facilitate budget monitoring, performance reporting and service delivery in support of the Council's overall strategic aims.
To collate statistical and other management information to assist with the preparation of monitoring reports for internal and external stakeholders.
Financial responsibility for ensuring payroll processes are completed in line with Council procedures and Standing Orders and are compliant with relevant legislative frameworks
Main Duties:
Ensure customers receive sound administrative support and guidance in regard to Payroll by:
- Documenting and updating Payroll practices and procedures to ensure all operational requirements are met and reflect the impact of legislative updates, structural or other changes
- Ensuring Payroll deadlines are clearly communicated and adhered to and required actions are taken to ensure delivery of salaries and wages accurately, securely and within agreed timescales.
- Process required reconciliations, arrestments, deductions and salary sacrifice arrangements in accordance with Council procedures ensuring that all timescales are met.
- Providing guidance, advice and communications consistently to customers across the Council that supports accurate payroll processing in relation to new starts, leave, contractual changes during employment and the processing of leavers, transfers and multiple employments.
- Developing, communicating and maintaining appropriate guidance materials and resources for our customers on payroll related matters; including updating these via all appropriate communication channels e.g. the hub, Council website, and Sharepoint, webinars, etc.
- Participate in working groups (including communities of practice) as appropriate to review, improve and develop Financial Services and HR processes, procedures and systems.
- Perform manual adjustments for over/under payments of pay in accordance with payroll legislation and conclude all follow up actions required e.g. liaison with HMRC, Debtors, journals, reconcile with general ledger.
- Monitor and maintain internal and external administrative information filing and archiving systems and processes efficiently and effectively, to allow for enquiries to be made of information and reports run from systems, and to participate in data collection and input.
- Compile and present statistical and other management information and returns as required by the Pensions and Payroll Officer or wider management of the Financial Services Team to allow informed decisions and actions to be taken.
- Ensure the confidentiality of customers, employees and other Departments/Agencies is maintained securely at all times by team members.
- Completing payroll documents and transactions in accordance with Council procedures and relevant legislation (e.g. BACS transfers, payments, receipts and refunds, ledger and journal entries etc.)
This role has been deemed Inside IR35 by the client. Applicants must hold, or be happy to apply for, a valid Basic Disclosure Scotland. Please click the link to apply.
